Voxology Privacy Statement

Effective Date: May 20th, 2025

Table of Contents

• Introduction
• Data Protection Officer
• How we collect and use (process) your personal information
• Use of the Voxology AI Inc website
• Cookies and tracking technologies
• Use of the Voxology AI Inc services
• When and how we share information with third parties
• Transferring personal data to the U.S.
• Data Subject rights
• Security of your information
• Data storage and retention
• Questions, concerns, or complaints

Introduction

The Voxology AI Inc provides health providers with a scalable platform of AI-driven voice solutions designed to streamline all aspects of patient interaction, from check-in and information gathering to post-visit outreach.

We understand that you are aware of and care about your own personal privacy interests, and we take that seriously. This Privacy Notice describes the Voxology AI Inc's policies and practices regarding its collection and use of your personal data, and sets forth your privacy rights. We recognize that information privacy is an ongoing responsibility, and so we will from time to time update this Privacy Notice as we undertake new personal data practices or adopt new privacy policies.

Data Protection Officer

Voxology AI Inc is headquartered in Austin, TX in the United States. Voxology AI Inc has appointed an internal data protection officer for you to contact if you have any questions or concerns about Voxology AI Inc's personal data policies or practices. If you would like to exercise your privacy rights, please direct your query to Voxology AI Inc's data protection officer. Voxology AI Inc's data protection officer's name and contact information are as follows:

How we collect and use (process) your personal information

Voxology AI Inc collects personal information about its website visitors and customers. With a few exceptions, this information is generally limited to:

• name
• phone number
• email
• work email

We use this information to provide prospects and customers with services.

We do not sell personal information to anyone and only share it with third parties who are facilitating the delivery of our services.

Use of the Voxology AI Inc Website

As is true of most other websites, Voxology AI Inc's website collects certain information automatically and stores it in log files. The information may include internet protocol (IP) addresses, the region or general location where your computer or device is accessing the internet, browser type, operating system and other usage information about the use of Voxology AI Inc's website, including a history of the pages you view. We use this information to help us design our site to better suit our users' needs. We may also use your IP address to help diagnose problems with our server and to administer our website, analyze trends, track visitor movements, and gather broad demographic information that assists us in identifying visitor preferences.

Voxology AI Inc has a legitimate interest in understanding how members, customers and potential customers use its website. This assists Voxology AI Inc with providing more relevant products and services, with communicating value to our sponsors and corporate members, and with providing appropriate staffing to meet member and customer needs.

Cookies and Session Management

Voxology AI Inc utilizes cookies and similar technologies primarily to facilitate secure user sign-ins and to maintain active user sessions. These technologies are integral to the core functionality of our website, enabling seamless navigation and access to our services. We do not employ these cookies or tracking technologies for extensive user profiling or for collecting personal data beyond what is essential for authentication and session management purposes.

Sharing information with third parties

The personal information Voxology AI Inc collects from you is stored in one or more databases hosted by third parties located in the United States. These third parties do not use or have access to your personal information for any purpose other than cloud storage and retrieval. On occasion, Voxology AI Inc engages third parties to send information to you, including information about our products, services, and events.

A list of our third party sub processors can be found here:

• 1. Azure Services
• 2. Vercel
• 3. Live Kit

We do not otherwise reveal your personal data to non-Voxology AI Inc persons or businesses for their independent use unless: (1) you request or authorize it; (2) it's in connection with Voxology AI Inc-hosted and Voxology AI Inc co-sponsored conferences as described above; (3) the information is provided to comply with the law (for example, compelled by law enforcement to comply with a search warrant, subpoena, or court order), enforce an agreement we have with you, or to protect our rights, property or safety, or the rights, property or safety of our employees or others; (4) the information is provided to our agents, vendors or service providers who perform functions on our behalf; (5) to address emergencies or acts of God; or (6) to address disputes, claims, or to persons demonstrating legal authority to act on your behalf. We may also gather aggregated data about our services and website visitors and disclose the results of such aggregated (but not personally identifiable) information to our partners, service providers, advertisers, and/or other third parties for marketing or promotional purposes.

Mobile Information Usage: No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. All the above categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

Transferring personal data to the U.S.

Voxology AI Inc has its headquarters in the United States. Information we collect about you will be processed in the United States. By using Voxology AI Inc's services, you acknowledge that your personal information will be processed in the United States. The United States has not sought nor received a finding of "adequacy" from the European Union under Article 45 of the GDPR. Pursuant to Article 46 of the GDPR, Voxology AI Inc is providing for appropriate safeguards by entering binding, standard data protection clauses, enforceable by data subjects in the EEA and the UK. These clauses have been enhanced based on the guidance of the European Data Protection Board and will be updated when the new draft model clauses are approved.

Depending on the circumstance, Voxology AI Inc also collects and transfers to the U.S. personal data with consent; to perform a contract with you; or to fulfill a compelling legitimate interest of Voxology AI Inc in a manner that does not outweigh your rights and freedoms. Voxology AI Inc endeavors to apply suitable safeguards to protect the privacy and security of your personal data and to use it only consistent with your relationship with Voxology AI Inc and the practices described in this Privacy Statement. Voxology AI Inc also enters into data processing agreements and model clauses with its vendors whenever feasible and appropriate. Since it was founded, Voxology AI Inc has received zero government requests for information.

For more information or if you have any questions, please contact us at privacy@voxology.ai

Data Subject rights

The European Union's General Data Protection Regulation (GDPR) and other countries' privacy laws provide certain rights for data subjects. Data Subject rights under GDPR include the following:

• Right to be informed
• Right of access
• Right to rectification
• Right to erasure
• Right to restrict processing
• Right of data portability
• Right to object
• Rights related to automated decision making including profiling

This Privacy Notice is intended to provide you with information about what personal data Voxology AI Inc collects about you and how it is used.

If you wish to confirm that Voxology AI Inc is processing your personal data, or to have access to the personal data Voxology AI Inc may have about you, please contact us.

You may also request information about: the purpose of the processing; the categories of personal data concerned; who else outside Voxology AI Inc might have received the data from Voxology AI Inc; what the source of the information was (if you didn't provide it directly to Voxology AI Inc); and how long it will be stored. You have a right to correct (rectify) the record of your personal data maintained by Voxology AI Inc if it is inaccurate. You may request that Voxology AI Inc erase that data or cease processing it, subject to certain exceptions. You may also request that Voxology AI Inc cease using your data for direct marketing purposes. In many countries, you have a right to lodge a complaint with the appropriate data protection authority if you have concerns about how Voxology AI Inc processes your personal data. When technically feasible, Voxology AI Inc will—at your request—provide your personal data to you or transmit it directly to another controller. Reasonable access to your personal data will be provided at no cost. If access cannot be provided within a reasonable time frame, Voxology AI Inc will provide you with a date when the information will be provided. If for some reason access is denied, Voxology AI Inc will provide an explanation as to why access has been denied.

For questions or complaints concerning the processing of your personal data, you can email us at info@voxology.ai. Alternatively, if you are located in the European Union, you can also have recourse to the European Data Protection Supervisor or with your nation's data protection authority.

Data storage and retention

Your personal data is stored by the Voxology AI Inc on its servers, and on the servers of the cloud-based database management services the Voxology AI Inc engages, located in the United States. The Voxology AI Inc retains service data for the duration of the customer's business relationship with the Voxology AI Inc and for a period of time thereafter, to analyze the data for Voxology AI Inc's own operations, and for historical and archiving purposes associated with Voxology AI Inc's services. Voxology AI Inc retains prospect data until such time as it no longer has business value and is purged from Voxology AI Inc systems. All personal data that Voxology AI Inc controls may be deleted upon verified request from Data Subjects or their authorized agents. For more information on where and how long your personal data is stored, and for more information on your rights of erasure and portability, please contact us at: info@voxology.ai

Children's data

We do not knowingly attempt to solicit or receive information from children.

Questions, concerns or complaints

If you have questions, concerns, complaints, or would like to exercise your rights, please contact us at: